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Before you start
- Choose the message’s purpose and intended tone.
- Replace private names and details with simple labels where possible.
A clear way through this guide.
We’ll show you one step at a time. When you’re ready, press Done — next step. You can go back or take a break whenever you like.
5 steps · Your own pace
Draft an email with AI and review it
Step 1 of 5: Write the essential facts
Make a short list of what the recipient needs to know and what you want them to do next. Leave out information that is irrelevant to the draft.
✓ Step complete. You can practise it again.
Step 2 of 5: Give a direct brief
Try ‘Draft a friendly email declining an invitation because I am away. Keep it under 100 words and do not invent a reason beyond that.’ Add your essential facts without sensitive details.
✓ Step complete. You can practise it again.
Step 3 of 5: Read for meaning
Check that it says what you intend. Look for invented commitments, apologies, dates or promises. Ask for a shorter or plainer version if it sounds unlike you.
✓ Step complete. You can practise it again.
Step 4 of 5: Add the real details privately
Copy the useful draft into your own email app. Add the recipient and any necessary personal information there. Recheck names, dates and attachments before sending.
✓ Step complete. You can practise it again.
Step 5 of 5: Send after your own review
Read the completed email once more. Confirm that the To and CC fields are correct and that the tone suits the relationship. A generated draft is not automatically ready to send.
✓ Step complete. You can practise it again.
Take your time. Next marks this step done.
You’ve finished this guide.
Every step is complete. You can come back and practise again whenever you like.
Your small practice task.
Draft a short invitation reply, then remove anything you would not normally say.
Completing the guide records your progress here; it does not check your device settings.
A common question.
Should I paste a whole email thread into AI?
Only when appropriate and permitted under the service’s data rules. For a beginner exercise, a short anonymised summary is usually enough to produce a useful draft.
Official help, if you need it.
These links provide the product’s own instructions or relevant public guidance. Settings can differ by model and software version.